Commissioner Proceedings

MONDAY, JAN. 14, 2019

9:30 AM CONVENE

PRESENT: Deb Ranum, Chairman; Roy Rost, Steve Baldwin, Members; Kelsey DuCharme, Recording Clerk

FALLON COUNTY COURTHOUSE

PUBLIC COMMENT – AGENDA/NON-AGENDA ITEMS

9:18 Melissa Rost, Museum Curator joined the meeting.

Museum Updates – Melissa asked the Commission a couple of questions regarding the Museum and how they would like her to flex her hours. She asked if she could attend a board meeting for Visit South Eastern Montana in Miles City on Wednesday and the Commission agreed. They stated that they encourage her to take trainings and attend meetings whenever possible. The Museum is hosting “Fun Friday” this week with children, where they will be learning to make butter.

9:23 AM Melissa left the meeting.

9:33 AM Debbie Wyrick, Deputy Clerk and Recorder joined the meeting.

Container Site Repair – Tom Kachel, Landfill Manager, met with Debbie on Friday to report that the top of one of the storage shacks at the Container Site is in need of repairs. It will need to be fixed by a local contractor.

9:40 AM Debbie left the meeting.

10:02 AM Mitch Overn, Mechanic; Alba Higgins, Shop Foreman; Bobby Wiedmer, Road Supervisor joined the meeting.

Updates and Repairs – The Road Crew has been finishing repairs on one of the trucks. Discussion on the different types of engines between the old and new vehicles. They have been busy hauling gravel on the North Plevna roads. The rocks have been crushed and they will be starting to mix it into the gravel today. Discussion on different gravel pits in the area.

Old John Deere Tractor – The Commission asked if Bobby and Alba are using the old John Deere tractor that is being stored at the Road Department because the City is wanting to use it. It would not need to go through a public auction if the City were to purchase it, as it would be going to another government agency. The Commission will need to discuss further before deciding.

10:17 AM Alba and Mitch left the meeting.

10:18 AM Rich Menger, Sanitarian joined the meeting.

10:19 AM Shannon Hewson, Brosz Engineering joined the meeting.

North Pennel Bridge – Shannon has gotten the core permit ready to sign for the North Pennel Bridge. The right-of-way plots are about ready to be completed as well. Shannon reviewed the plans for the bridge and the box culverts. There is a new pre-cast company in Rapid City; therefore, Shannon is hopeful that the bids for the bridge may be more competitive when the time comes. Shannon is working on the additional signatures and plans to meet with Bobby and the landowners soon.

10:27 AM Bobby left the meeting.

Baker Lake – Shannon is working on the total cost breakdown for the Baker Lake project. Beth Epley, Eastern Plains, was in contact with Shannon about the Lake signage that is needed because of the grant that was received. The grant states that the County has to put up signage, as it is a tourism grant. It is unknown if the signage can be paid for by the grant. Shannon will read through the grant to confirm. It may be an option to partner with SMART for signs as well. Rich asked the Commission if there will be signage regarding the rules of the Lake, such as wake speed. The Commission would like Rich to talk to the Lake Board members for their ideas. No wake zones may need to be established because of the recent plantings. Shannon looked into pricing on buoys, which equals to be about $200 a piece. Someone will need to be hired to pour the concrete to anchor the buoys. 12 total buoys are needed. Additional buoys may be put out as well for the no wake zones. Rich explained that he would like to test the waters frequently once the Lake is full because of waterfowl. The Commission agreed. The water testing will come out of the Lake budget.

10:45 AM Rich left the meeting.

Discussion included what the signs will look like and entail.

10:57 AM Alba Higgins, Shop Foreman; Bobby Wiedmer, Road Supervisor; Mitch Overn, Mechanic; Tom Kachel, Landfill Manager; Mark Feland, RDO Representative joined the meeting.

10:57 AM Shannon left the meeting.

2019 Waste Handler Loader for the Landfill Bid Opening – A total of three bids were received for the 2019 Waste Handler Loader for the Landfill.

11:07 AM Roy Benton, Tractor and Equipment Representative joined the meeting

Commissioner Ranum read the bids. She invited the bidders to present any specifications they may have and informed them that within a week the Commission and Road Department should be able to make their decision. The bids were reviewed. Commissioner Ranum concluded the bid opening and thanked everyone for attending.

BID DETAILS

COMPANY: Tractor & Equipment

TYPE: Caterpiller 938M Waste Handler Package

BID BCNC: Yes

DELIVERY DATE: 4/15/2019

NO TRADE/TRADE VALUE: $223,400/$97,500

ADDITIONAL TRADE: $5,500

GUARANTEED REPURCHASE:

2nd year – $175,000

3rd year – $164,500

4th year – $142,700

5th year – $110,000

COMPANY: Titan Machinery

TYPE: Case 2019 821 G Zbar T4 Final

BID BCNC: Yes

DELIVERY DATE: 120 days

NO TRADE/TRADE VALUE: $282,064.76/$98,000

ADDITIONAL TRADE: $30,000

GUARANTEED REPURCHASE:

2nd year – $190,873

3rd year – $159,997

4th year – $154,383

5th year – $134,735

COMPANY: RDO

TYPE: John Deere 624 L Waste Handler Package

BID BCNC: Yes

DELIVERY DATE: 120 days

NO TRADE/TRADE VALUE: $253,000/$90,000

ADDITIONAL TRADE: $20,000

GUARANTEED REPURCHASE:

2nd year – $147,600

3rd year – $134,500

4th year – $121,500

5th year – $108,500

11:22 AM Mark and Roy left the meeting.

11:30 AM Bobby, Mitch and Alba left the meeting.

Commissioner Rost made the motion to accept the minutes from January 7-11, 2019 with corrections. Commissioner Ranum seconded the motion. Commissioner Ranum asked for any other discussion; being none. 2 Ayes. 0 Nays. 1 Abstain (Commissioner Baldwin). The motion carried.

11:42 AM Roger Meggers, Airport Manager joined the meeting.

Airport Mower – Roger provided the Commission with a quote for a ToolCat mower he would like to purchase for the Airport. It would not be over $80,000; therefore, it wouldn’t need to go out to bid. He is looking at a BobCat mower, as it is more powerful and versatile for both the summer and winter months. He was looking at a TORO first, however, Roger believes this option is much cheaper and will work better. Roger would like to keep the old TORO mower for around the lights. The new machine will have the snow blower, mower and a broom.

11:49 AM Mark Jacobson, Airport Board Member joined the meeting.

This piece of equipment is in the Airport budget for this fiscal year. The Commission would like Roger to get at least three different quotes from dealers before they will make their decision. He will check into quotes and get them to the Commission.

12:00 PM Roger and Mark left the meeting.

12:02 PM Commissioner Baldwin made the motion to take a noon recess. Commissioner Rost seconded the motion. Commissioner Ranum asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

NOON RECESS

RECONVENE

PRESENT: Deb Ranum, Chairman; Roy Rost, Steve Baldwin, Members; Kelsey DuCharme, Recording Clerk

FALLON COUNTY COURTHOUSE

PUBLIC COMMENT – AGENDA/NON-AGENDA ITEMS

1:15 PM Alba Higgins, Shop Foreman; Mitch Overn, Mechanic joined the meeting.

Bid Update – Alba stated that they have gone through the bids and the bid specs for the 2019 Waste Handler Loader for the Landfill and they have found an issue. The Tractor and Equipment bid was checked yes in every area of the specs; however, Alba knows that CAT doesn’t offer some of the items that were marked yes. The bids need to be fair to everyone involved.

1:16 PM Bobby Wiedmer, Road Supervisor joined the meeting.

If something is not offered through a company, it is supposed to be checked no on the bid.

1:17 PM Dale Butori, Weed Supervisor joined the meeting.

Discussion of what the different companies offer. The Tractor and Equipment bid will be thrown out because it was not done correctly.

1:21 PM Alba, Bobby and Mitch left the meeting.

Weed Department Budget – The Weed Conference that Dale attended in Great Falls last week went very well. Attendance was down a bit due to the government shut down, but overall, he was happy with the turn out. He may go over on his training budget because there were multiple hotel rooms for various nights. The Commission appreciates Dale keeping them informed and updated.

1:23 PM Dale left the meeting.

1:30 PM Mary Grube, Administrative Assistant Planner canceled her meeting with the Commission. It will be postponed until January 22nd.

Work Session Commission reviewed e-mails, correspondence, revenues, reports, board minutes and agendas. They also reviewed the application from Linda Rost to be on the Museum Board.

Commissioner Baldwin made the motion to appoint Linda Rost to the Museum Board. Commissioner Ranum seconded the motion. Commissioner Ranum asked for any other discussion; being none. 2 Ayes. 0 Nays. 1 Abstain (Commissioner Rost). The motion carried.

2:42 PM Barb Ketterling, Treasurer joined the meeting.

Investment Question – The auditors wanted Barb to invest more money this fiscal year. Discussion of what can be earned from interest. It is unknown what will happen with STIP. Discussion on what funds are invested and what is not.

3:00 PM Kimberly Jensen, Accounts Payable Clerk joined the meeting.

3:03 PM Colton Schofield, Business Account Manager joined the meeting via phone call.

3:04 PM Barb left the meeting.

3:07 PM Ben Curtis, Managing Partner; Brodie Coonie, Data Team; Grant Morgan, Data Team joined the meeting via phone call.

Cell Phone Updates – Verizon has bought out the Mid-Rivers cell phone towers and Mid-Rivers will no longer be providing cell phone service. All of the County cellphones were previously provided by Mid-Rivers. The County now plans to switch their service over to Verizon. Kimberly has previously gone over the needs of the County with the Verizon representatives. Some departments need smart phones, while others need flip phones, bag phones and boosters. Previously, bag phones were installed in the Weed operating pickups and contain a booster with them. Dale Butori would prefer the Weed pickups to contain hands-free phones that are mounted and have boosters. The Verizon representative stated that a flip phone may be a better option, which can be mounted and contain a booster. The phones can be ordered through Verizon and the plan, but the mounts and boosters cannot. The Commission would like to make the transition as soon as possible. It is a one-year contract price that is paid upfront and the monthly service will be paid each month.

3:30 PM Dustan Davis, IT TECH joined the meeting.

Pricing was reviewed in detail for each plan, as well as different plans that may be available for the most cost-effective pricing. New cases are going to be needed for the phones as well. Verizon gives 25% off of cases for government entities. A credit will also be given for a $100 bill credit for each phone. The Commission will want to discuss further before deciding on the accessories.

3:50 PM Darcy Wassmann, County Attorney joined the meeting.

3:54 PM Colton, Ben, Brodie and Grant hung up the phone; therefore, leaving the meeting.

3:58 PM Debbie Wyrick, Deputy Clerk and Recorder joined the meeting.

4:01 PM Shyla Hadley, Fairgrounds Manager joined the meeting via phone call.

4:01 PM Kimberly and Dustan left the meeting.

Fair Contracts – The Commission has expressed that they would like to see all of the contracts for the Fair and to be the ones signing them, as they are responsible for the County. The Commission would sign them after Darcy has reviewed and added any addendums that may be needed. Currently, Darcy reviews them and writes up addendums for the contracts. They are County contracts. Shyla can send the contracts and the addendums to both Darcy and the Commission after she receives them. She hasn’t signed any contracts for this year. To put contracts on record, there needs to be original signatures. The Commission would like Darcy to look for the technicalities, however the Fair Board knows more of the capabilities. As long as there is an original signature from the Fallon County end, it will be fine if it is an e-mailed signature. The Commission would like to have the final signature on each contract. New contracts are signed year-round, not only for the Fair.

4:20 PM Barb Ketterling, Treasurer joined the meeting.

The Commission will come up with a procedure and let Shyla know how to handle the contracts.

4:21 PM Shyla hung up the phone; therefore, leaving the meeting.

4:21 PM Debbie left the meeting.

Interlocal Agreement Between MVD and Counties – Darcy agreed with the Commission signing the interlocal agreement between the Motor Vehicle Division and Counties. MACo has also reviewed the agreement. Barb expressed that there are only a couple counties that haven’t signed it yet. Discussion on the privacy policies for the Treasurer’s office. The Commission will sign it in their meeting next week.

4:37 PM Barb left the meeting.

4:37 PM Debbie Wyrick, Deputy Clerk and Recorder joined the meeting.

Signatures for First Dakota Enterprises – An O & M manual has not yet been received from First Dakota Enterprises for the hail damage project. Original signatures are needed on the final pay-application. Darcy will contact the company to receive both of these items. The County has not yet received any money from the insurance company.

4:47 PM Debbie left the meeting.

Agreement for Siren on Existing Tower – A siren by the old Fire Department is leased to the County. An agreement was made to give the County authority to operate the emergency siren. This will be on the agenda for next week.

Resolution for Temporary Deputy County Attorney – Darcy will be absent from work for a couple of months and is asking for help and coverage while she is gone. She would like to appoint the McCone County attorney to take over for the few months. She would like to get him appointed as soon as possible, as something has to be filed in the court for notice of co-counsel. She is requesting this coverage through the end of June and it will be as needed. The Commission agreed.

Commissioner Rost made the motion to accept Resolution #1011 – Appointing a Special Deputy County Attorney. Commissioner Baldwin seconded the motion. Commissioner Ranum asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

5:11 PM Darcy left the meeting.

5:14 PM Commissioner Rost made the motion to adjourn the meeting. Commissioner Baldwin seconded the motion. Commissioner Ranum asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

MEETING ADJOURNED

The City Council meeting occurred at 7:00 PM on Wednesday, January 16th in the Fallon County Courtroom.

The Fallon County Safety Meetings were cancelled.

s/Deb Ranum, Chairman

Minutes:

s/Kelsey DuCharme, Recording Clerk

Attest:

s/Brenda Wood, Clerk and Recorder

MONDAY, JAN. 21, 2019

The Courthouse Closed for Martin Luther King Jr. Day – Will Resume Regular Business Hours on Tuesday, Jan. 22.

The Fair Board Meeting was held at the Fallon County Fairgrounds at 6:30 p.m..

TUESDAY, JAN. 22, 2019

9:30 AM CONVENE

PRESENT: Deb Ranum, Chairman; Roy Rost, Steve Baldwin, Members; Kelsey DuCharme, Recording Clerk/Secretary

FALLON COUNTY COURTHOUSE

PUBLIC COMMENT – AGENDA/NON-AGENDA ITEMS

9:31 AM Mary Grube, Administrative Assistant Planner joined the meeting.

Incorrect Minutes from January 7, 2019 – Mary informed the Commission that the rules on the subdivision policy for the Commission meeting on January 7, 2019 were not followed correctly. She stated that Shannon Hewson, Brosz Engineering, discussed the proposed Huft Subdivision with the Commission. This would be considered “ex parte communication” and not County business. Mary stated that while the Commission are the final decision on subdivisions, there is not supposed to be communication regarding the subdivision with the sub-divider, which would be Shannon in this case. All information on subdivisions is to come to the Planning Department first and a public notice needs to be placed in the Fallon County Times, prior to coming to the Commission. The Planning staff has not yet received the application for the Huft Subdivision. Mary requests that the Commission does not discuss this subdivision with Shannon during a meeting.

9:37 AM Mary left the meeting.

Notice of Intent to Establish Fees for Sanitation Services – Darcy provided the Commission with the Notice of Intent to Establish Fees for Sanitation Services. The Commission reviewed and approved the notice. It will be posted in the Fallon County Times, as well as the established posting places in the Courthouse.

9:47 AM Tom Kachel, Landfill Manager joined the meeting.

10:02 AM Alba Higgins, Shop Foreman; Bobby Wiedmer, Road Supervisor; Mitch Overn, Mechanic joined the meeting.

Decision on Landfill Loader – Alba explained that he was able to go review the bid specs with Tractor and Equipment, as some items were checked yes that couldn’t be provided. Their bid will no longer be viable. Discussion on the two other bids. The repurchase on the bids were reviewed.

10:08 AM JoDee Pratt, City Mayor joined the meeting.

The decision was made to accept the bid from RDO. No re-purchase will take place.

Commissioner Rost made the motion to accept the bid from RDO of $253,000 with a trade-in of $90,000 on the 938 K Loader and the $20,000 trade on the 816B compactor. Commissioner Baldwin seconded the motion. Commissioner Ranum asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

10:23 AM Tom left the meeting.

10:24 AM Alba and Mitch left the meeting.

Road Department Updates – The County Traverses were serviced last week by the Road Department. They have been busy plowing snow and will start hauling gravel once that is finished. The Road crew will continue to remove snow at FMC and the Courthouse. Discussion on different trainings that Robbie Christiaens, Parks Assistant, will need to take for running the equipment around those areas.

Parks Plan – Discussion on proceeding for the upcoming Parks Plan.

10:25 AM Shannon Hewson, Brosz Engineering joined the meeting.

The Commission will be meeting will Julie Straub, HRM, today to finalize the job description and hopefully get closer to the hiring process. Rich Batterman, City Attorney, is working on the lease for the Parks.

10:31 AM Mary Grube, Administrative Assistant Planner joined the meeting.

10:37 AM JoDee left the meeting.

Pennel Bridge – Shannon generated an estimate for the box culverts for the Pennel Bridge. He is hoping to get the cost down by shortening the box and will do two extra alternates, with the cast and the pre-cast in place. He is diligently working on finishing that set of the plans. The Commission will review the layouts and add any additional comments that they find fit. This will include fencing as well. Shannon is still waiting on permits and is ready to bid depending on those permits. Bobby and Shannon are meeting with the landowners next week.

10:42 AM Bobby left the meeting.

FAA Permit – Shannon finished the permit for the FAA. He included the notice of criteria that was filled out previously regarding the notice for construction or alterations. No wetlands were expanded. Mary explained that the permit has to do with structural elevation, it doesn’t have to do with the wetlands, however this permit should cover the wetlands permit and work regardless. Mary stated she needed a copy of the plans as well, as she needs to take it to the Airport Board. The Commission signed the permit.

Iron Horse Park – Parking placement on Iron Horse Park was discussed, as Shannon and the Commission are trying to find a place that will be the best fit. They will be adding a small parking area near the Iron Horse Park building.

10:56 AM Dale Butori, Weed Supervisor joined the meeting.

10:58 AM Kimberly Jensen, AP Clerk joined the meeting.

Shannon will finish putting together the plans and bring it back to the Commission for further review.

Subdivision Conversations – Mary explained why Shannon is not supposed to talk about the subdivisions with the Commission, in relevance to avoiding the ex-parte.

11:09 AM Shannon and Mary left the meeting.

Final Verizon Decisions – The cell phones for the County employees have been ordered through Verizon. Kimberly would like to know if the Commission would like to get the accessories from Verizon or through a third party.

11:11 AM Melissa Rost, Museum Curator; Julie Straub, HRM joined the meeting.

Dale is needing a more durable phone for the Weed pickups, complete with a lock box to stay inside of the vehicles. They are more expensive than the other phones that have been ordered, and the extra expense is not in Dale’s budget. There are places in his budget that can be moved over to cover the expense. The Commission agrees with the purchase of the phones for the Weed trucks. They also agree with purchasing the accessories from Verizon.

11:19 AM Kimberly and Dale left the meeting.

Commissioner Rost recused himself from the meeting.

Employee Orientation – Melissa has been working for a couple weeks and needs to complete the supervisor portion of the checklist. Commissioner Ranum will be the direct supervisor to Melissa for the first six months of employment probation, followed by Commissioner Baldwin for the next six months. Julie suggested that the Commission meet with Melissa every two weeks for the first few months of employment to allow more communication. The Commission and Melissa agreed.

Museum Hours – Melissa asked the Commission if the hours of the Museum could be simplified for advertising purposes. After discussion, the decision was made that on November 1 – April 30, the Museum will be open 9 a.m. – 4 p.m. Monday – Friday. May 1 – May 31 will be 8 a.m. – 5 p.m., Monday – Friday. June 1 – August 30 will be 8 a.m. to 5 p.m., open seven days a week. September and October will be 9 a.m. to 4 p.m., open Monday – Friday, however Melissa will be working 8 a.m. to 5 p.m. for cleaning purposes. Lunches will still be 12 – 1 p.m. The Museum Board meeting is scheduled for the 30th of January at 4 p.m. at the Museum.

11:39 AM Julie and Melissa left the meeting.

Commissioner Rost re-joined the meeting.

11:42 AM Shannon Hewson, Brosz Engineering joined the meeting.

Commissioner Baldwin made the motion to accept the minutes from January 14-18, 2019 with corrections. Commissioner Rost seconded the motion. Commissioner Ranum asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

Fairgrounds Livestock Scale – Shannon gave the Commission a proposed drawing of the additional barn space at the Fairgrounds for the livestock scale. The doors and the fans would stay in place. The wash bay will need to drain into a tank. Discussion on what the scale will entail.

11:59 AM Shannon left the meeting.

12:00 PM Commissioner Rost made the motion to take a noon recess. Commissioner Baldwin seconded the motion. Commissioner Ranum asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

NOON RECESS

RECONVENE

PRESENT: Deb Ranum, Chairman; Roy Rost, Steve Baldwin, Members; Kelsey DuCharme, Recording Clerk/Secretary

FALLON COUNTY COURTHOUSE

PUBLIC COMMENT – AGENDA/NON-AGENDA ITEMS

No one appeared for public comment.

1:31 PM Mary Grube, Administrative Assistant Planner joined the meeting.

Minor Subdivision Review – Bar SU Angus Ranch – Reservoir Trail Minor Subdivision – Mary handed out the staff report #MNR-18-02 for the Bar SU Angus Ranch – Reservoir Trail Minor Subdivision. It is a proposed-one lot minor subdivision in Fallon County. Only one new lot is being created, which is 20.16 acres and close to Sandstone Reservoir. This is the first minor subdivision in this area. It will not require a formal public hearing and will be expedited review. The application was received on Dec. 27, 2018. Forrest Sanderson, Contract Planner, recommends moving to adopt this staff report, with conditions that Mary read to the Commission. It will be a shared well, which will be included in the plat once it is final.

Commissioner Baldwin moved that the Commission accept the Staff Report #MNR-18-02 for the Bar SU Angus Ranch – Reservoir Trail Minor Subdivision as Findings of Fact. Commissioner Rost seconded the motion. Commissioner Ranum asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

Commissioner Baldwin moved to recommend approval of the Bar SU – Reservoir Trail Minor Subdivision, located in the N1/2 NE1/4 Section 32, Township 07 North, Range 58 East, P.M.M., Fallon County, Montana as presented. Commissioner Rost seconded the motion. Commissioner Ranum asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

1:51 PM Mary left the meeting.

1:59 PM Julie Straub, HRM joined the meeting.

Parks Job Description – The Commission and Julie debated whether or not a CDL was needed to be added to the job description for the Parks position. Commissioner Rost asked if the County would be paying for the license if they were to require it. The County has not paid for other departments to have a CDL. The Commission does not believe a CDL will be needed for Parks positions, however it may be needed to help with snow removal during the winter. The decision was made that a CDL will not be required, nor preferred. The employee can still be a part of the non-DOT drug and alcohol testing, which includes pre-employment. This position is non-exempt because of the nature of the work. Discussion on if there will be allotted overtime or not. Julie will do research in regards to on-call time, because the Splash Park requires attention for the entire summer, with extended hours. It may be a smart idea to have a different department certified in the Splash Park as well. It would be ideal if this position could be advertised in the next couple of weeks. Julie will meet with the Commission next week to finalize the plan.

2:46 PM Julie left the meeting.

2:58 PM Julie Straub, HRM; Anna Straub, Justice of the Peace joined the meeting.

2:59 PM JoDee Pratt, City Mayor joined the meeting.

Request Additional Compensation for Elected Officials – Pursuant to Montana Code 7-4-2503, there is an additional compensation of $2,000 for Elected Officials, if requested. Anna is requesting the additional compensation in the pro-rated amount of $748.80.

Commissioner Rost made the motion to accept the Additional Compensation for Anna Straub that is available for Elected Officials, which will be pro-rated in the amount of $748.80. Commissioner Baldwin seconded the motion. Commissioner Ranum asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

3:02 PM Julie and Anna left the meeting.

3:04 PM Glenn Taylor, TransCanada joined the meeting via conference call.

TransCanada Surveys – The Commission answered a question for Glenn regarding the Baker Man Camp site for TransCanada, as there are surveyors that are wanting to tie in elevations and set patrol points.

3:21 PM Glenn hung up the phone, therefore leaving the meeting.

Parks Plan – The Commission updated JoDee on the Parks job description that was discussed with Julie Straub, HRM, earlier today. Commissioner Baldwin asked JoDee about the hours that the City employees were allowed for the Splash Park and if they allowed overtime or not. The City also does not require a CDL for Parks employees.

3:40 PM JoDee left the meeting.

Responsibility of Snow Removal in Front of Courthouse – Joe Janz, Outside Building Maintenance, cancelled his meeting with the Commissioners, as his question was answered at a different time.

Commission Work Session

Commission reviewed various e-mails, correspondence, revenues, reports, board minutes and agendas. They also reviewed and approved four of the Fair contracts, as well as approved and signed the agreement for the siren on the existing tower. Quotes for desks for the Commissioner Office were provided, as the need of a new one has occurred. They reviewed the Airport ToolCat mower quotes. The Commission signed a Certificate of Appreciation for Jeraldine Newell, as she has served for Fallon County for 30 years. Thank you, Jerrie, your hard work and dedication is noticed and appreciated. The Commissioners signed the Motor Vehicle Division and Counties Interlocal Agreement that was reviewed by both the Commission, Darcy Wassmann, County Attorney and Barb Ketterling, Treasurer. They also reviewed the draft release from EMC regarding the Fallon County insurance policy. Darcy Wassmann provided a letter to the auditor regarding current, previous and potential claims. The Commission also appointed Jennifer Fisher to the Baker T.V. Board.

Commissioner Rost made the motion to appoint Jennifer Fisher to the Baker TV Board. Commissioner Baldwin seconded the motion. Commissioner Ranum asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

The Commission reviewed and approved the Mid-Month Claims for January 2018 in the amount of $256,167.09. They are filed in the Clerk and Recorder’s Office.

4:55 PM Commissioner Rost made the motion to adjourn the meeting. Commissioner Baldwin seconded the motion. Commissioner Ranum asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

MEETING ADJOURNED

s/Deb Ranum, Chairman

Minutes:

s/Kelsey DuCharme, Recording Clerk

Attest:

s/Brenda Wood, Clerk and Recorder

      



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