ABBREVIATED COMMISSION MINUTES
A complete set of minutes are available at the Clerk & Recorder’s Office and at falloncounty.net
MONDAY, JANUARY 25, 2016
PRESENT: Steve Baldwin, Chairman; Deb Ranum, member; Lani DeBuhr, Clerk; Absent: William L. Randash, member
9:00AM COMMISSION WORK SESSION
SOLAR BEE CONTRACT– The Commission reviewed the Solar Bee literature and made the decision to renew the Solar Bee maintenance contract for one year.
ALIEN VAULT SECURITY SYSTEM– Andy Fujimori, IT Tech, joined the meeting and explained to the Commission the need for a security system on the County’s network. Andy gave the Commission an updated quote that reflects discounts Alien Vault System gave to the County and the Commission will review it.
RIFLE RANGE SIDEWALK/DRIVEWAY QUOTES– The Commission reviewed and discussed the quotes submitted for the Rifle Range Sidewalk/Driveway Project. The Commission made and approved the motion to accept the quote from Larry’s Construction for the project.
MINUTES APPROVAL – The Commission made and approved the motion to approve the January 19-22, 2015 Commission Minutes.
MISCELLANEOUS– The Commission decided to move the Iron Horse Park bathroom closer to the Skate Park. The Commission discussed the sidewalk by the Indoor Shooting Complex. The Commission reviewed and Commissioner Baldwin, as Chairman, signed Pay Application No. 5 from KO Construction, LLC for the Iron Horse Splash Park Project in the amount of $116,141.69.
The Commission made and approved the motion to accept Dale Butori’s resignation from the Ambulance Board.
The Commission reviewed department reports, newsletters and notices; revenues received during the week; emails sent to them from state agencies and other entities that required no discussion, action or decision.
9:45AM BUREAU OF LAND MANAGEMENT (BLM) STATE INDEMNITY CONFERENCE CALL
Present: Wendy Warren, BLM Assistant Field Manager; Ryer Rens, BLM Supervisory Rangeland Management Specialist
Wendy Warren and Ryer Rens phoned the Commission to notify them that ownership of some BLM land in Fallon County may be transferred to the State of Montana in accordance with the land promised to the State in the Enabling Act of 1889. The Commission, Wendy and Ryer discussed how this will affect grazing permit holders for the Fallon County land that may be included in this transfer.
10:00AM ROAD UPDATES
Present: Bobby Wiedmer, Road Supervisor
SHOP UPDATES– Bobby Wiedmer gave updates on the vehicle and equipment that are being serviced or repaired this week.
Schulte Mower Tractor– Bobby and the Commission discussed the mower tractor lease from Midland Implement and potentially purchasing a tractor rather than paying the high lease.
ROAD UPDATES– Bobby said the road crew is continuing to haul gravel this week.
PROJECT UPDATES– Shannon Hewson with Brosz Engineering called and said he would not be able to attend the meeting today but gave them updates on the Dry Fork and Westmore Bridges.
11:00AM HEALTH DEPT. TEMPORARY HELP
Julie Straub, Human Resource Manager, was unable to attend the meeting therefore it was canceled and rescheduled for another day.
11:30AM BAKER LAKE RESTORATION PLAN DRAFT REVIEW AND APPROVAL
Present: Rich Menger, Sanitarian; Wayne Sander, Lake Advisory Board Member
Rich Menger gave the Commission the most recent draft of the Baker Lake Restoration Plan to review and the Commission approved the plan to send to the Environmental Protection Agency (EPA) for approval. Rich and Wayne Sander discussed the project and how it may affect lakeshore landowners.
11:45AM PUBLIC COMMENT
No one appeared for public comment.
12:00PM NOON RECESS
1:15PM WEED LAW CHANGES
Present: Dale Butori, Weed Supervisor
Dale Butori and the Commission discussed the things they learned at the Annual Weed Conference in Great Falls and the changes that may be made to the age requirement of weed applicators. Dale gave updates on things he has been working on in the Weed Department and the Commission discussed the transferring of BLM land to the State of Montana with Dale.
1:55PM PROPERTY INSURANCE QUESTION, RIFLE RANGE PETTY CASH DISCUSSION
Present: Debbie Wyrick, Deputy Clerk and Recorder; Brenda Wood, Clerk and Recorder
PROPERTY INSURANCE– Debbie Wyrick and the Commission discussed an ambulance repair and coverage of fairgrounds personal property.
RIFLE RANGE PETTY CASH – Brenda Wood and the Commission discussed the Petty Cash fund set up for the Rifle Range.
2:10PM COUNTY ADVISOR POSITION
Present: Darcy Wassmann, County Attorney
Darcy Wassmann and the Commission reviewed the final County Advisor job description. The Commission approved the final job description and will ask Julie Straub, Human Resource Manager, to begin advertising for it this week.
2:20PM- FAIR FOOD BOOTHS
Present: Darcy Wassmann, County Attorney
Darcy Wassmann reviewed the contract from JGA Architects with the Commission and recommended some changes that she will send to Terry Sukut with JGA Architects.
4:00PM CITY OF BAKER WATER PROJECT DISCUSSION
Present: Clayton Hornung, City of Baker Mayor; Jason Rittal, Eastern Plains Economic Development Corporation Executive Director; Lance Wedemeyer, City of Baker Public Works Director; Kevin Dukart, City of Baker Treasurer/Clerk; JoDee Pratt; Baker City Councilor; Leigh Anne LaCroix, Baker City Councilor; Gary Swanson, Robert Peccia & Associates Engineer
Clayton Hornung and all present came to discuss the City of Baker’s water project with the Commission. The main things discussed were: the City applying for grants for the project, increasing rates to the target rate and the contributions the County will make towards the project.
FEBRUARY 1-4, 2016
Commissioner Randash and Commissioner Baldwin attended the Montana Association of Counties Mid-Winter Conference in Great Falls, MT.
FEBRUARY 5, 2016
PRESENT: Steve Baldwin, Chairman; Deb Ranum, William L. Randash, members; Lani DeBuhr, Clerk
10:00AM JANUARY CLAIMS APPROVAL
The Commission reviewed and approved the January End of Month Claims in the amount of $497,397.16 and they are filed in the Clerk and Recorder’s Office.
11:30AM MINUTES APPROVAL
The Commission made and approved the motion to approve the Commission Minutes for the weeks of January 25-29, 2016 and January 11-15, 2016.
11:40AM JANUARY TIME SHEET APPROVAL
The Commission reviewed and approved the January 2016 time sheets, payroll & withholdings in the amount of $491,400.78 and they are filed in the Clerk and Recorder’s Office.