ABBREVIATED COMMISSION MINUTES
A complete set of minutes are available at the Clerk & Recorder’s Office
MONDAY, NOVEMBER 9, 2015
Present: William Randash, Chairman; Steve Baldwin, Deb Ranum, members; Lani DeBuhr, Clerk
9:00AM COMMISSIONER WORK SESSION MINUTES APPROVAL
The Commission made and approved the motion to approve the November 2-6, 2015 Commission Minutes.
Department Head Meeting- The Commission discussed ways to keep the department heads informed on what they are working on and doing. The Commission will start having the department heads come in every other month to give updates and ask questions.
Job Classifications- The Commission discussed job classifications and the changes the Department of Labor’s Wage and Hour Department have made regarding positions being exempt or non-exempt.
County Administrator Position- The Commission discussed asking other counties and entities to assist in paying for the County Administrator position since that person could be an asset to them also.
Solar Bee Contract- The Commission received notice their contract with Solar Bee will expire January 2016, the Commission will schedule a time to meet with them before renewing.
10:00AM ROAD UPDATES
Present: Alba Higgins, Shop Foreman; Bobby Wiedmer, Road Supervisor; Shannon Hewson, Brosz Engineering
Alba Higgins gave the Commission updates on the equipment and vehicles being serviced or repaired. Bobby Wiedmer said the Road Crew is hauling gravel this week.
Blades- Alba and the Commission discussed purchasing new tires for the blades and Alba will get quotes.
Spillway- Bobby Wiedmer said the spillway is cleaned out and the Commission said it looked nice.
Lower Baker Lake Dam- Shannon Hewson and Bobby discussed repairing the cracks in the spillway concrete with epoxy grout in the spring when it is warmer.
Bridge Road- The Commission and Bobby discussed options for the buses going down Bridge Road since there is concern about the safety of the buses driving on the road.
Calumet Road Bridge- Shannon and the Commission discussed replacing the Calumet Road Bridge this Fiscal Year.
1st Street Culvert- Shannon and the Commission discussed replacing the 1st Street culvert this spring or summer and waiting to replace the other street culverts.
FCWSD Files- The Commission and Shannon discussed why Brosz Engineering has not sent the CAD files to Stahly Engineering for the Stanhope Addition project.
Fencing- The Commission and Bobby discussed replacing the barbed wire fence by Malcolm’s house with smooth wire.
10:50am- Tom Kachel, Landfill Manager, came in to tell the Commission the lights at the container site have been shot out and he is contacting Direct Electric to replace the bulbs.
11:00AM GRAVEL BID OPENING
No bids were received. The Commission will discuss the next step with Darcy Wassmann, County Attorney.
11:45AM PUBLIC COMMENT
No one appeared for public comment.
12:00PM NOON RECESS
1:15PM GOLF COURSE FERTIGATION SYSTEM
Present: Eric Kary, Golf Course Manager
Eric Kary asked the Commission if it was still alright for him to purchase the Fertigation System he budgeted for and the Commission gave him permission.
1:30PM BRIDGE ROAD DISCUSSION
Present: John Geving, Baker Bus Service owner; Jan Lovec, bus driver; Don Dilworth, Superintendent of Schools
John Geving and Jan Lovec came in to talk to the Commission about the Bridge Road. John said the Bridge Road has only 15 feet of road surface and a steep drop off on the sides of the road. Jan told the Commission about her concerns driving on the road. John said he is concerned about the safety of his bus drivers and kids while driving the road and asked if anything could be done to widen the road. The Commission said the road shouldn’t be on the bus route as it is a seasonal road and not maintained. After much discussion it was decided John and Don Dilworth will talk to the school about re-routing the bus to avoid having to drive down Bridge Road.
3:30PM- Tom Muckle, Rural Fire Chief, joined the meeting.
Tom Muckle asked the Commission if the County would pay for one night of motels for four of his firemen to attend training in Miles City on January 16-17, 2016 and they gave permission.
3:45PM MUNICIPAL GENERAL ELECTION CANVASS FOR CITY OF BAKER/TOWN OF PLEVNA
Present: Brenda Wood, Clerk and Recorder
Commissioner Baldwin announced the canvassing of the ballots. The Commission canvassed the Municipal General Election for the City of Baker and Town of Plevna.
Town of Plevna Councilman (2 Positions) Roscoe Gray- 26 Votes
Thomas C. Shelhamer- 27 Votes
Total Votes- 31
City of Baker Ward 1 Alderman #1 JoDee Pratt- 141 Votes
Total Votes- 159
City of Baker Ward 2 Alderman #2 Leigh Ann LaCroix- 11 Votes
Total Votes- 101
4:00PM COMMISSIONER WORK SESSION
The Commission received a quote from Griffith Steel to construct the handicap accessible outdoor bathrooms at the Shooting Range. After reviewing the quote, the Commission made and approved the motion to construct the concrete bathroom per the quote specifications.
The Commission discussed soliciting contractors for the sidewalk work that still needs to be done at the Shooting Range and will send letters out to local contractors.
4:20PM PARKS UPDATES
Present: Scott Rabbitt, Parks Director
Montana One Call Service- Scott Rabbitt said there was an incident where one of his electrical lines was cut by a water/sewer contractor. He talked to the Commission about getting on Montana’s “one-call” list so they are contacted when someone wants to dig in an area Fallon County has lines in to avoid this happening in the future.
Splash Park/Iron Horse Park Updates- Scott gave the Commission updates on the construction activity at Iron Horse Park and the Splash Park.
4:30PM- Bobby Wiedmer, Road Supervisor, joined the meeting.
Gazebo Parking Lot- Scott said Griffith Excavating is going to dig out the parking lot this week, Scott will lay down the drain tile and then they will put pit run scoria or crushed concrete over it.
Fencing- Scott and the Commission discussed replacing the fencing by Malcolm’s house and will have the property lines located before making a decision if the County should replace the fencing.
Budget- Scott went through the budget items he submitted for this year and gave the Commission updates. Scott and the Commission discussed him replacing the lights around the lake and moving the bathroom at Iron Horse Park to Triangle Park.
Parking- Scott and the Commission discussed parking issues he is having at Triangle Park and the best way to handle it.
5:15PM EVENING RECESS
TUESDAY, NOVEMBER 10, 2015
Present: Present: William Randash, Chairman; Steve Baldwin, Deb Ranum, members; Lani DeBuhr, Clerk