ABBREVIATED COMMISSION MINUTES
A complete set of minutes are available at the Clerk & Recorder’s Office
MONDAY, DECEMBER 21, 2015
9:00 AM CONVENE
PRESENT: William L. Randash, Chairman; Steve Baldwin, Deb Ranum, members; Lani DeBuhr, Clerk; Guest: Dave Havens, member of the public
9:00 AM COMMISSIONER WORK SESSION MINUTES APPROVAL-
The Commission made and approved the motion to approve the Commission Minutes for the weeks of December 7-11, 2015 and December 14-18, 2015.
Immunization Program Task Order- The Commission reviewed and signed the Task Order 16-07- 4-31-113-0 Unified Government Master Contract between Fallon County and the Montana Department of Public Health and Human Services (DPHHS) for the Immunization Program.
The Commission reviewed quotes they received for the Rifle Range Sidewalk and Driveway Project. The Commission is waiting for more information before making a decision on who they will award the project to. The Commission reviewed the quotes for four fans to be installed in the big barn at the Fairgrounds and approved the work to be done.
The Commission received and reviewed correspondence from Scott Rabbitt regarding agreeing to remove snow for the County; David Espeland regarding a Parkview tenant having personal items damaged due to an air conditioner cover falling off the wall; Spence Huether regarding road abandonments versus giving a lease back to a landowner.
The Commission discussed the future of Eastern Plains Economic Development Corporation (EPEDC) and how this may affect Fallon County.
The Commission reviewed department reports, newsletters and notices; revenues received during the week; emails sent to them from state agencies and other entities that required no discussion, action or decision.
10:00 AM ROAD UPDATES
Present: Bobby Wiedmer, Road Supervisor; Shannon Hewson, Brosz Engineering
Bobby Wiedmer said the Road Crew is continuing to haul gravel this week and gave the Commission updates on Ismay and Division Road. Shannon Hewson gave the Commission updates on the Calumet and Westmore Bridges.
10:30 AM- Dave Havens left the meeting.
10:30 AM CALUMET ROAD BRIDGE/ LANDOWNER PUBLIC MEETING
Present: Clint Ehret; Darrel Ehret; Barney Dean; Shelley Dean; Jeff Hadley- Landowners; Shannon Hewson, Brosz Engineering; Bobby Wiedmer, Road Supervisor
The Commission and all present discussed the Calumet Road Bridge replacement. The landowners shared concerns and gave suggestions to the Commission about the project. Bobby Wiedmer and Jeff Hadley discussed adding approaches to the roads for him to get to his hay fields. Bobby and Clint Ehret discussed adding wings to the car gate near his property.
11:30 AM GRAVEL DISCUSSION
Present: Arnold Pinnow, member of the public; Bobby Wiedmer, Road Supervisor
Arnold Pinnow, Bobby Wiedmer and the Commission discussed gravel that may be available at Arnold’s place.
11:45 AM PUBLIC COMMENT
No one appeared for public comment.
12:00 PM NOON RECESS
1:15 PM CLERK OF COURT DISCUSSION
Present: Jerrie Newell, Clerk of Court; Julie Straub, Human Resource Manager
Jerrie Newell said Barb Klang resigned from her Deputy Clerk of Court position effective December 31, 2015 and she would like to appoint Keli Bertsch to the position. The Commission gave their approval for her to appoint Keli.
1:45pm- Jerrie Newell and Julie Straub left the meeting. Debbie Wyrick joined the meeting.
Parkview Retirement Complex-
The Commission and Debbie Wyrick reviewed the email sent to them by David Espeland, Fallon Medical Complex CEO, and discussed how the County should proceed with the Parkview tenant’s property damage. The Commission called Jim Leischner with D&J Insurance to get his opinion on how they should proceed and he said he will go inspect the damages and then advise.
2:10 PM DECEMBER CLAIMS APPROVAL
The Commission reviewed and approved the December mid-month claims in the amount of $455,872.55 and they are filed in the Clerk and Recorder’s Office.
3:30 PM PLEVNA FUNDS DISCUSSION
Present: William Benner, Town of Plevna Mayor
Willie Benner gave updates on the Plevna Water Project now that it is complete and asked if contingency funds left over from the project can be used to chip and seal their roads. The Commission said they will discuss it further and let him know what they decide.
4:00 PM CITY OF BAKER WATER PROJECT
Lance Wedemeyer was not able to attend the meeting therefore it was canceled.
4:50 PM STANHOPE WATER/SEWER PROJECT
Present: Jason Rittal, Eastern Plains Economic Development Corporation Executive Director; Ryan Rittal, Stahly Engineering; guest: Dave Havens, member of the public
Jason Rittal gave updates on the Stanhope Water/Sewer project. The Commission reviewed and signed the Contract Amendment for additional design work to move the line south of the businesses and the Geotechnical Study for the project.
The Commission and Ryan Rittal discussed the Town of Plevna Water Project. The Commission and Jason discussed the contingency funds being used for chip and sealing the roads per Willie Benner’s request.
The Commission and Ryan reviewed the Steffes Bridge Report Stahly Engineering did on behalf of the County.
5:15 PM ADJOURN